AP/AR Clerk

It all started with a cornfield and a common vision of a vertically-integrated egg products solution, managing the entire process from grain to finished product. This vision led Rembrandt Foods to become a leading egg ingredient producer in the United States, with global distribution. We supply egg ingredients to food manufacturers, brand owners, foodservice industries, and pet care manufacturers. Our expertise touches virtually every food category, including: mayonnaise and sauces, baked goods, confections, pasta and noodles, nutritional beverages and bars, and prepared foods.
AP/AR Clerk
The Accounts Payable/Receivable Clerk obtains revenue and pays invoices by verifying and completing payable and receivable transactions. The clerk maintains financial records and assists with the general operations of the finance department and handles a broad spectrum of accounting duties such as general bookkeeping, accounts payable and accounts receivable. The Accounts Payable/Receivable clerk may be assigned a very specific role in the finance department such as managing outgoing bills and invoices including utility payments, product or inventory invoices, employee expense accounts and reimbursements or managing incoming payments on behalf of the company. This position provides customer and vendor service regarding payment/collection issues, refunds, account adjustments and reviews, and resolves customer/vendor discrepancies and payments.
Duties and Responsibilities:
General Responsibilities:
Prepares work by gathering and sorting documents and related information
Enters Data and files credit and/or debit memos into accounting software
Prepares and balances timely and accurate reports/ spreadsheets for management
Prepares financial reports by collecting, analyzing, and summarizing account information and trends
Maintains accounting ledgers by posting account transactions
Verifies accounts by reconciling statements and transactions
Resolves account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments
Maintains financial security by following internal accounting controls
Maintains financial historical records by filing accounting documents
Enlists the efforts of sales and senior management when necessary to the payment process
Communicates and follows up effectively with sales department regarding customer accounts on a timely basis
Establishes and maintains effective and cooperative working relationships with customers and sales department
Accounts Receivable Responsibilities:
Obtains revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments
Collects revenue by reminding delinquent accounts; notifying customers of insufficient payments
Provides customer service regarding collection issues, customer credits/vendor debits, processes and reviews account adjustments, resolves customer discrepancies and short payments
Prepares reports on delinquent accounts and customer payment profiles
Accounts Payable Responsibilities:
Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment
Updates and maintains records of expenditures
Ensures all payments are made in accordance with company policy and are sent on time
Resolves payment discrepancies and disputes on behalf of the company
Reconciles cash receipts and deposits
Knowledge, Skills and Abilities:
2 years' Collections, Accounts Receivable or Accounts Payable experience
Ability to define problems, collect data, establish facts and draw valid conclusions
Attention to detail
Multi-tasking and organizational skills
Demonstrated professionalism, public relation skills and phone etiquette skills
Creative thinking for solutions to problems
Independent Self-Starter/Team Player
Ability to work in a fast paced environment with prioritization skills and can make good decisions in times of urgency
Ability to read, understand and effectively communicate information through writing and speaking so others will understand
Computer Skills: Word, Outlook, Internet, Excel Spreadsheet applications and graphs
Must have 10-Key experience
Mathematical Skills: General Arithmetic/Basic algebra/Percentages/Fractions
Advanced English: fluent in: speaking, writing and reading
AA/AS in Accounting
Experience in computer based accounting systems

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